Building and Grounds
This Committee is primarily responsible for the physical plant – Christ Church Guilford – and its property and reports to the Board. The Committee has two divisions: one group is responsible for routine maintenance (e.g., steps, railings, fire extinguishers, yard upkeep, electrical systems) and a major repairs group. The Committee may interface with other Committees on events, grants and fundraising events. The Committees may or may not choose to meet on a regular basis; its primary responsibility is to accomplish the necessary tasks and communicate with each other and the Board.
Finance Committee
This Committee works closely with the Treasurer on all aspects of the Society’s financial matters, including managing any funds from outside sources such as grants and donations. The Committee will also conduct research as necessary to resolve financial issues or problems that arise and make official proposals to the Board for action. This Committee may be called upon to negotiate fees for individuals or groups using Christ Church and to advise the Board on such issues. One or more Finance Committee members will be authorized with the bank as signers of Society checks and will serve as a back-up to the Treasurer with regard to the Society’s financial activity, including donations submitted via the website.
Events Committee
This Committee will plan events and present proposals to the Board. The Committee will take the lead in publicizing each event, including writing press releases, updating the website, designing, printing and distributing programs and posters, and using such venues as Front Porch Forum, church bulletins and newsletters, and individual mailing lists.
Fundraising/grants Committee
This Committee is charged with conducting research on grant and other funding sources based on priorities set by the Board; reporting their results to the Board; writing applications (or arranging for a paid grant writer to do so); and submitting the applications (usually online through the grant organization’s website). Once grant monies are received, the Committee will work with the Treasurer to monitor expenses and with the B&G Committee to carry out the work. If required, the Committee will write progress and final reports to the grantor. This Committee will also take the lead in the annual appeal mailing (which will include communicating with the printing vendor), and retaining the accuracy of mailing lists. (Note that an Excel spreadsheet with names and addresses has already been created that can be used for creating labels and personalized letters.)